BYLAWS

American Association of Swine Veterinarians

Last revision: Oct 2008

 
   
  ARTICLE I: NAME
SECTION 1. The name of this Association shall be the AMERICAN ASSOCIATION OF SWINE VETERINARIANS.
SECTION 2. The Association shall be INCORPORATED under the laws of the State of Illinois as a non-profit educational corporation.
SECTION 3. THE PRINCIPAL OFFICE of the Association shall be the office of its executive director.
   
  ARTICLE II: OBJECTIVES
  The objectives of this Association shall be:
SECTION 1. To endeavor to do all things necessary to promote the interests, to improve the public stature, and increase the knowledge of veterinarians in the field of swine practice.
SECTION 2. To elevate standards and ethics of swine veterinary medicine.
SECTION 3. To promote the relationship between the veterinary profession, swine practitioners, the swine industry, and the public.
SECTION 4. To promote understanding and goodwill among its members.
SECTION 5. To cooperate with veterinary and agricultural organizations and regulatory agencies.
SECTION 6. ALL POWER CLAUSE: To do everything and anything reasonable and lawfully necessary, proper, suitable, or convenient for the achievement of the purposes above stated, or for any of them, or for the furtherance of the said purposes.
   
 

ARTICLE III: MEMBERSHIP

SECTION 1. There shall be SEVEN CLASSES OF MEMBERSHIP in this Association: ACTIVE, ASSOCIATE, INACTIVE, LIFE, STUDENT, HONORARY, and AFFILIATE.
  1a. ACTIVE MEMBERS shall be veterinarians engaged in, or shall have an abiding interest in the field of swine medicine and shall reside in a recognized district of AASV. Active members shall be entitled to all rights and privileges of the Association.
  1b. ASSOCIATE MEMBERS shall be those veterinarians whose interests are  compatible with the AASV who do not reside within a recognized district of AASV. They shall not have voting power nor hold office.
  1c. INACTIVE MEMBERS shall be veterinarians granted reduced dues status for the following:
 
(1) A member who has completed ten (10) continuous years as an active member of the Association, has retired from veterinary activity, and who requests reduced dues status.
 
(2) A member who the Board of Directors determines should be granted reduced dues status because of physical activity, illness or extenuating circumstances
  1d. LIFE MEMBERS shall be veterinarians who have reached the age of seventy (70) years and have maintained continuous membership in the Association for a period of twenty-five (25) years, who upon application and approval by the Board of Directors, are granted life membership and pay no annual dues.
  1e. STUDENT MEMBERS shall be enrolled in an accredited School or College of Veterinary Medicine recognized by the American Veterinary Medical Association. They shall not have voting power nor hold office.
  1f. HONORARY MEMBERS shall be those persons who have made noteworthy and outstanding contributions to swine medicine. Unanimous approval of the board of directors is required for candidates for this category. Honorary members shall have the privilege of attending all meetings of the Association but shall not vote, hold office, or pay dues.
  1g. AFFILIATE MEMBERS shall be non-veterinarians, actively working in the swine industry. These members shall have made noteworthy and outstanding contributions to the practice of veterinary medicine and/or research. Applicants must be nominated by two ACTIVE MEMBERS, and be approved by the Executive Committee. These members shall pay dues but shall not vote or hold office.
SECTION 2. CANDIDATES FOR MEMBERSHIP in this Association shall make application on an official form. The dues for the current year shall accompany the completed application submitted to the executive director.
SECTION 3. DUES AND ASSESSMENTS of the Association shall be evaluated annually by the board of directors.
  3a. Changes in dues shall be recommended by the Board of Directors and approved by the membership.
  3b. A member shall be DELINQUENT if dues are not received by May 1st of the calendar year.
SECTION 4. THE FISCAL YEAR of this Association shall be the calendar year.
   
  ARTICLE IV: BOARD OF DIRECTORS
SECTION 1. The Association shall be governed by a Board of Directors (herein known as the Board). Representation shall be determined by districts. The North American continent shall consist of 12 districts divided geographically to represent all active members. There shall be nine (9) U.S., one (1) Canadian, and one (1) Mexican districts.
  1a. No state shall be divided into more than one district.
  1b. Each district shall be represented on the Board by one director.
  1c. Existing districts may be changed as deemed necessary by the Board of Directors but no more frequently than once every six years.
SECTION 2. NOMINATIONS
  2a. A district director shall be elected for a term of three (3) years by members of their district. The Board shall devise a plan whereby not more than forty percent (40%) of such directors will retire in any one year. No director may serve more than two (2) consecutive three-year terms.
  2b. Nomination will be conducted by mail ballot. The executive director shall mail nomination forms before the annual meeting to the districts in which the members' terms expire.
  2c. A candidate for a district director shall reside in the district to be represented.
  2d.  Nominations must be returned to the executive director. The two nominees receiving the highest number of nominations will be placed on the ballot, subject to their consent to serve.
SECTION 3. ELECTIONS
  3a. Elections will be conducted by mail ballot.
  3b. All elective offices shall be filled by active members of the Association.
  3c. The executive director shall mail a ballot listing nominations prior to the annual meeting.
  3d. All ballots for director will be counted by the executive director one week prior to the annual meeting. The candidate receiving the most votes will be declared the winner.
   
  ARTICLE V: OFFICERS
SECTION 1. The OFFICERS of this Association shall be members of the Board of Directors and shall be a president, immediate past president, president-elect, vice president, and executive director. No officer may be a candidate for the Board of Directors.
  1a. PRESIDENT shall preside at all meetings and have all such powers as may be reasonably construed as belonging to the office.
  1b. IMMEDIATE PAST PRESIDENT shall assist the officers in the administration of the Association and shall preside at meetings in the absence of the president.
  1c. PRESIDENT-ELECT shall be prepared to accept the duties and responsibilities of the president and shall preside at meetings in the absence of the president and the immediate past president. The president-elect shall act as or appoint a program chairman for all scientific meetings.
  1d. VICE PRESIDENT shall assist the president and president-elect, and shall be a member of the program committee for all scientific meetings.
  1e. EXECUTIVE DIRECTOR shall be the executive officer of the Association, and shall conduct its business affairs under the direction of the Board of Directors. The executive director shall not be a voting member of the Board of Directors.
  1f. There shall be an EXECUTIVE COMMITTEE of the Board of Directors composed of the president, immediate past president, president-elect, and vice presidentc. This committee shall have all of the powers of the board of directors to transact business whifch much be adressed during the period between board meetings. The Executive Committee may recommend action on other association business for approval by the Board.
  1g. The TERM OF OFFICE of the president, immediate past president, president-elect and vice president shall be one year beginning at the close of the annual business meeting.
SECTION 2. NOMINATIONS
  2a. The Board of Directors shall prepare a slate of candidates for the office of president-elect and vice president.
  2b. All candidates for president-elect and vice president shall have been a member of the Association for at least one year and given their consent to serve.
  2c. All candidates for president-elect and vice president shall be individually approved by a plurality of the board.
  2d. The president-elect will ascend to the presidency.
SECTION 3. ELECTION
  3a. The executive director shall mail a ballot listing candidates for offices to be filled by the membership prior to the annual meeting.
  3b. All ballots for officers will be counted by the executive director one week prior to the annual meeting. Candidates receiving the most votes will be declared the winners.
SECTION 4. OTHER OFFICIALS
  4a. An EXECUTIVE DIRECTOR may be appointed by the Board of Directors and shall serve for such term as shall suit the pleasure of the board.
  4b. An AVMA ALTERNATE DELEGATE shall be appointed by the Board of Directors every three years, and then will serve as the DELEGATE for a three year term.
  4c. Compensation of officers shall be determined by the Board of Directors.
   
  ARTICLE VI: COMMITTEES
SECTION 1. COMMITTEES shall be chosen by the president with the assistance of the Board of Directors and shall serve until the next annual meeting of the Association or until their successors have been chosen.
SECTION 2. STANDING COMMITTEES shall consist of the following:
  2a. MEMBERSHIP COMMITTEE shall have the responsibility of actively soliciting members.
  2b. PROGRAM COMMITTEE shall assist the president elect, or the president-elect’s designated program chairman, in planning and executing meetings of the Association.
  2c. BUDGET COMMITTEE shall make an annual audit of the Association’s financial statement and shall report its findings to the president before the annual meeting.
  2d. CONTINUING EDUCATION COMMITTEE shall disseminate education materials to the membership.
  2e. OTHER COMMITTEES and committee members may be appointed by the president as deemed necessary.  Membership on all committees shall rotate among the membership at the discretion of the president.  However, all committee assignments shall be subject to review and approved by the Board of Directors.
   
  ARTICLE VII: MEETINGS
SECTION 1. The REGULAR ANNUAL MEETING of this Association shall be held at a time and place to be designated by the board of directors. SPECIAL MEETINGS may be called by the president upon the recommendation of a majority of the Board of Directors. Such meetings shall be announced by mail to the membership not less than thirty (30) days prior to the stated time of the meeting.
SECTION 2. A QUORUM for the transaction of business at a duly called meeting shall consist of 50 members present and eligible to vote.
  A QUORUM of Board of Directors shall consist of a majority exclusive of the president.
   
 

ARTICLE VIII: PARLIAMENTARY AUTHORITY

SECTION 1. ROBERTS'S RULES OF ORDER, REVISED, shall govern the conduct of meetings when not covered by the bylaws or a higher law.
SECTION 2. A RULE OF PROCEDURE may be suspended at any meeting by a majority vote of those members eligible to vote.
   
  ARTICLE IX: DISSOLUTION
SECTION 1. The Association may be DISSOLVED on thirty (30) days notice by majority vote at a meeting or by letter ballot. Such dissolution shall be effective ninety (90) days after such vote is taken, provided all outstanding obligations of the Association have been satisfied.
SECTION 2. In case of DISSOLUTION of this Association, its assets shall be dedicated to the American Association of Swine Veterinarians Foundation, provided a majority of the voting membership affirm this transaction by written ballot. Failing such a majority, the assets shall be dedicated to the American Veterinary Medical Association Foundation.
   
  ARTICLE X: TO AMEND BYLAWS
SECTION 1. 1a. These bylaws may be AMENDED by the Board of Directors.
  1b. Notification of change shall be sent to the members.