AASV Technical Tables Exhibit
March 6-7, 2023
Gaylord Rockies Resort & Convention Center
Aurora (Denver), Colorado
The "Tech Tables" technical service promotion at the American Association of Swine Veterinarians Annual Meeting offers a premier opportunity for commercial technical representatives to exchange information and interact with swine veterinarians from around the world.
The 2023 AASV Annual Meeting will be held March 4-7 at the Gaylord Rockies Resort & Convention Center, with the exhibit taking place on Monday and Tuesday, March 6 and 7. We expect 1000+ participants, including more than 600 swine veterinarians and 100+ veterinary students. In the pre-COVID past, 20-25% of attendees have been from outside the United States, with registrants from as many as 30 countries. The primary function of the meeting is to provide continuing education to swine veterinarians.
Non-veterinary attendance is limited to AASV Affiliate Members, veterinary students, invited speakers, and up to six Technical Table representatives per table, as described below.
Exhibitors typically include pharmaceutical and biological companies, equipment manufacturers, genetics and seedstock suppliers, nutritional and feed ingredient companies, technology systems providers, and industry publications. See exhibitor roster.
The 2023 Technical Tables exhibit will take place according to the following schedule:
- Set up
- Monday, March 6: 7:00 am - 9:00 am
- Exhibit open
- Monday, March 6: 9:00 am - 5:00 pm
- Tuesday, March 7: 8:00 am - 12:00 noon
DESCRIPTION
Each participating company is provided with a 6' x 30" draped table from which to distribute information and visit with the meeting attendees. As in the past, material presented on the table is limited to scientific, educational information that will best inform swine veterinarians about each company's products and services. Exhibitors are welcome to use their own table drape. Overhead or vertical banners, booth and tabletop displays, and large monitors are not permitted, nor is selling of product. Items on the table should be no more than 18" high. This modest approach to the commercial trade show provides a level playing field for all participants and allows the event to concentrate on education, information, and networking with attendees, in keeping with the nature of the meeting.
REGISTRATION
Register online or Mail application with check payment.
The Tech Table registration fee of $3000 per table includes the draped table and chairs, plus conference registration for up to 3 company representatives named on the application. Registration is due by September 30 to ensure eligibility for the Industrial Partners sessions, which fill quickly. Exhibiting companies will be listed and linked on the AASV Annual Meeting website, and are invited to supply a company logo and description for the mobile conference app.
LODGING
AASV has a room block at the Gaylord Rockies Resort; see here for details. Don't fall prey to the scam artists who call or email your company with an urgent offer to book rooms for the meeting. The AASVdoes NOT utilize 3rd party booking services.
TABLE ASSIGNMENTS
Preferential table sites are assigned to AASV e-Letter sponsors and members of the 2023 JSHAP Industry Support Council. A drawing is conducted to assign the remaining tables on an equitable basis.
REPRESENTATIVE REGISTRATIONS
The 3 Tech Table registrants listed on the exhibit registration form are welcome to attend any of the scientific sessions beginning Sunday noon through Tuesday, and receive tickets for Monday's luncheon and evening awards reception and Tuesday's breakfast. In addition, Technical Table representatives may register for the pre-conference seminars on Saturday and Sunday by paying the seminar registration fee(s).
In addition to the three representatives included on the exhibit application, up to three more representatives may also register for the meeting as "Additional Tech Table Representatives" at the nonmember/exhibitor rate. These registrations must be submitted individually after attendee registration opens in late December. Any additional representatives beyond these six total are eligible to register ONLY if they meet the usual attendance criteria (i.e., must be a veterinarian, veterinary student, AASV Affiliate Member, or invited speaker).
Need to change a representative? Contact aasv@aasv.org.
The name badges and meal tickets for your representatives will be available for pickup (under their individual names) at the AASV registration desk in the conference hotel.
EXHIBIT SERVICES
Given the low-key nature of the exhibit, most exhibitors do NOT require electricity or dedicated internet service, and these are not included in the exhibit fee. Basic Wifi is available in the exhibit hall. For electricity or dedicated internet service at your table, order in advance at https://gaylordrockies.boomerecommerce.com.
SHIPPING
All shipping is handled by the onsite FedEx officer (regardless of the carrier). Review the Gaylord shipping document carefully and note the following:
Include the following information on each package:
ATTN: Exhibit Table #, Company Name, Onsite Guest Name (for your company rep) and Cell Number
AASV Annual Meeting March 4-7c/o FedEx Office at Gaylord Rockies Resort & Convention Center
6700 N Gaylord Rockies Blvd
Aurora, CO 80019Box # _____ of _____
If you would like FedEx to drop your packages at your table without your presence to sign for the shipment, you must arrange with FedEx for advance payment of the handling fees. Call the FedEx office (303-390-9121) AFTER the items are shipped and BEFORE arrival to arrange prepayment by credit card or charging to a guest room.
If you do not arrange prepayment, you can pick up your packages during the FedEx business office hours, or call FedEx when you are at your table to sign for receipt. Be prepared to wait; it will definitely take some time.
REFUND POLICY
AASV will refund payment in full if a written request for cancellation is received by January 6, 2023. Cancellations made after this date will result in forfeiture of payment unless the space is purchased by an unconfirmed applicant. Cancellations will not be accepted or refunds issued to companies scheduled to participate in the Industrial Partners oral or poster sessions.
ATTENDEE LIST
AASV Board policy does not allow the release of AASV attendee names or their contact information. In the past few years, many of our exhibitors have received unsolicited offers to purchase a list of AASV Annual Meeting attendees. These offers are scams; no such list is available.
QUESTIONS?
For more information, please contact the AASV: 515-465-5255 or aasv@aasv.org.