Personal Data Collection and Privacy

The American Association of Swine Veterinarians (AASV) is a professional organization based in Perry, Iowa, USA. This document explains how we collect and use your information and discloses other organizations with which your information may be shared.

Information we collect and why

We collect information in order to be able to provide you with membership and other services you request. When you communicate with the AASV by phone, fax, mail, or online, you are transmitting your information to the USA where it will be stored.

AASV Membership

When you request (or renew) membership in the AASV, we will ask for your name, address, telephone number(s), and email address. Additionally, we will ask you to provide relevant education achievements (degree or certificate, year earned, and institution). You may optionally indicate the gender with which you identify.

We use this information to provide membership services to you and to verify your eligibility for membership.

Membership information is retained indefinitely. You may view your current directory information online by accessing the member directory. You may view your complete membership information by requesting it from the AASV. You may make changes to your membership record at any time by contacting the AASV.

AASV products and services

If you order services such as registration for the AASV Annual Meeting or purchase items such as the Swine Disease Manual, we will ask for your name, address, telephone number(s), and email address.

We use this information to provide you with the items or services you have ordered, and to communicate with you regarding your order.

Web site access

Our web server logs the time, IP address, resource requested, and the "referrer" page from which you linked to the resource, if any. If access to the resource is restricted, your username may be recorded.

We use server logs to maintain and monitor online services.

Web logs are retained for one year. You may view web logs related to your access by contacting the webmaster. Excepting log entries that include your username, we will be unable to identify log entries related to you unless you can include the IP address you were using at the time of interest to you.

Journal of Swine Health and Production and AASV Proceedings

The AASV collects name, address, email address, and corporate/institutional affiliation for authors and reviewers in response to your request to publish or present your work or when you agree to serve as a reviewer. This information will be stored in the USA, in Canada, or both.

Web browser cookies

The AASV website uses "cookies" to enhance your experience. Your web browser places cookies on its local storage for record-keeping purposes and sometimes to track information about you. You may choose to set your web browser to refuse cookies, or to display an alert when cookies are being sent. If you do so, some parts of the website may not function properly. For example, if you refuse cookies, the notification that we use cookies will appear on every page even if you click "okay."

How we use collected information

AASV may collect and use your personal information for the following purposes:

  • To improve service: Information you provide helps us respond to your requests and support your needs more efficiently.
  • To personalize user experience: We may use information in the aggregate to understand how our users as a group use the services and resources provided on our website.
  • To improve our website: We may use feedback you provide to improve our products and services.
  • To process payments: We use the information you provide about yourself when placing an order only to provide service to that order. (Credit card information is sent directly to our payment processor which returns only the last few digits of your card number back to the AASV.)
  • To share your information with third parties: We may share or sell information with third parties for marketing or other purposes. See "Other parties" below.
  • To run website features such as a promotion, contest, or survey
  • To send information you agreed to receive about topics we think will be of interest to you.
  • To send periodic emails such as the weekly AASV e-Letter
  • To allow you to participate in email discussion lists and any similar opportunity offered by the AASV.

We may use your email address to send you information and updates pertaining to your order. It may also be used to respond to your inquiries, questions, and/or other requests. If you decide to opt-in to our mailing lists, for example, by becoming a member of the AASV, you will receive emails that may include association news, updates, related product or service information, etc. If at any time you would like to unsubscribe from receiving certain types of messages, you may do so by modifying your email preferences located in the Members Preferences section of our Website. You may also add your email address to a permanent unsubscribe list which will immediately block new email except in response to your requests.

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our website.

All data exchange between the website and its users happens over an SSL-secured communication channel and is encrypted and protected with digital signatures.

Information sharing

With other members

Directory information (name, address, phone, email) is shared with other members both online on a secured, members-only page and in a printed directory mailed to members. This is an inherent function of membership in AASV; however, you may opt-out of this directory sharing with other members by contacting the AASV office or by setting your preferences on the membership website.

AASV members are able to participate in a members-only email discussion list. If you post a message to this list, any personal data you include in your message is not controlled by AASV and will be shared with members worldwide. You are under no obligation to use this service or to send personal data in your messages, though we do ask you to identify the region in which you are practicing, since veterinary laws vary worldwide.

Future services may allow members to share user-generated content (such as photographs) with other members. It is probable that your name and any personal data you might include in your content would be shared with other members.

Payment processing

Many of the services we provide incur expenses. When you pay for these services using a credit card, we will transmit the name and address on the card to our payment processor. When you order these services through our web site, the other form data you provide to specify the service we will provide will also be transmitted to the payment processor but is not retained by them.

Other parties

AASV occasionally sells physical single-use mailing labels to allow relevant companies to mail information about their products directly to AASV members in the USA and, rarely, Canada. AASV doesn't and won't sell contact information for members outside of North America. AASV does not share or sell email addresses for promotional purposes.

In publications

Personal information, usually limited to name, position, corporate/institutional affiliation, and academic degrees, may appear in AASV publications when reporting news or publishing your work. We also thank reviewers by name once each year in the Journal of Swine Health and Production.

Other concerns

Advertising

Ads appearing on our website and in email are delivered by the AASV and do not include any individual tracking “cookies” or scripts. We do record anonymous aggregate information (a weekly total of views and clicks) to offer our sponsors some measure of the delivery of their advertising.

Compliance with children's online privacy protection act

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we know are under 13 years of age, and no part of our website is structured to attract anyone under the age of 13.

Changes to this privacy policy

AASV has the discretion to update this privacy policy at any time. When we do, we will post a notification on the main page of our website and revise the updated date at the bottom of this page. We encourage you to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms

By using this website, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our website. Your continued use of the AASV website following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting us

If you have any questions about this Privacy Policy, the practices of this website, or your dealings with this website, please contact us at:

AASV
830 26th Street Perry, IA 50220
515-465-5255
aasv@aasv.org

This document was last updated on May 16, 2018